Affiliation of Blind Citizens of New Zealand Inc
Draft Constitution – February 2019
1.1 The identify of the organisation is “Association of Blind Citizens of New Zealand Incorporated”, an included society underneath section eight of the Included Societies Act 1908.
1.2 The organisation is now extra generally referred to as “Blind Citizens NZ”, underneath which identify it shall be referenced all through this Constitution.
1.three The organisation was based in 1945 underneath the identify of “Dominion Association of the Blind”. It was renamed in 1977 to “New Zealand Association of the Blind and Partially Blind” and additional renamed in 1998 to its current authorized identify of “Association of Blind Citizens of New Zealand”.
2.zero Registered Office
2.1 The Registered Office of Blind Citizens NZ is Floor Flooring, 113 Adelaide Street, Newtown, Wellington. Throughout this Constitution and other policy paperwork, the Registered Office shall be referred to as “National Office”.
2.2 Key Contact particulars for Blind Citizens NZ:
0800 222 694
021 222 6940
2.three Entity Info:
Included Society: Registration Number 223080
Charity: Registration Number CC41040
The phrases under have the following meanings in this Constitution:
3.1 “Blind” is the term used to explain those who determine themselves as blind, vision-impaired, partially sighted, partially blind, deafblind, having low imaginative and prescient or in some other method in line with sight loss,; and “blind community” has the same which means.
3.2 “Complaint” means a grievance or disciplinary process relating to alleged misconduct of a member.
three.three “Conference” is an occasion that, when convened, is held at the side of the Annual Basic Meeting and whose options embrace the sharing of data and opinions on matters of widespread interest, invited speakers, social interaction and a celebratory dinner with presentation of awards.
3.four “Financial year” is the 12-month period ending 30 June.
three.5 “Format” means the form during which info is exchanged between National Office and members and which, if not in normal print, could also be in another type authorised by the Board (e.g. giant print, e mail, the Phone Info Service or braille), and the place the choice of every member is respected.
3.6 “Full Member under the constitution of the Royal NZ Foundation of the Blind” is the yardstick used for eligibility for admission as an Peculiar Member of Blind Citizens NZ. This is described in their structure as an individual eligible to be a “qualifying person”; which means an individual who, in the opinion of a registered Optometrist or Ophthalmologist, has visual acuity not exceeding 6/24 within the higher eye with correcting lenses or critical limitations in the sight view usually not larger than 20 levels within the widest diameter.
three.7 “Grievance” means a grievance alleging injury to a Member’s rights or pursuits as a member or to members’ rights or pursuits usually.
3.eight “In writing“ when used in this Constitution means a form of response that could be submitted in a format aside from one that is paper-based, offered that the format used is one authorised by the Board and the submitter accepted as genuine.
3.9 “Manifest Error” in the context of this Constitution means an error that is so apparent and clear on its face that there isn’t any room for argument.
3.10 “National Office” is the registered workplace of Blind Citizens NZ and is the operational hub of the organisation employing its solely paid employees.
three.11 “Qualifying child” means an individual eligible for junior membership of Blind Citizens NZ who meets the identical vision standards as outlined for a qualifying individual” beneath the structure of the Royal NZ Foundation of the Blind.
3.12 “Royal New Zealand Foundation of the Blind” (additionally referred to as the Blind Foundation) is the principal service supplier for blind persons in New Zealand.
three.13 “Telephone Information Service” is a Blind Foundation-provided recorded service that’s utilized by Blind Citizens NZ to allow members to attach by way of telephone to listen to news and knowledge and document their own feedback and voting preferences.
3.14 “World Blind Union Representative” is a Blind Citizens NZ appointee to the World Blind Union and whose presence on the Board is valued by both the representative and the Board to the extent that the representative might even be co-opted to the Board.
Blind Citizens NZ is a charitable organisation of blind individuals in New Zealand who choose to talk out on our own behalf. We uphold the aims of the United Nations Conference on the Rights of Persons with Disabilities, the aim of which is to “promote, protect and ensure the full and equal enjoyment of all human rights and fundamental freedoms by all persons with disabilities, and to promote respect for their inherent dignity”. In step with social justice, and in aspiring to realize an accessible, equitable and inclusive society for all members of the blind group in New Zealand, we advocate for and actively pursue the next objects:
Full participation in the financial, political, social and cultural life of the group;
Equal opportunities to interact in schooling, training, employment, and cultural and leisure actions;
Protected and blind-friendly access to and use of all elements of the constructed setting, including public transport providers;
Entry to publicly out there info in a type that compensates for our lack of sight;
The fitting to independence and confidentiality when referred to as upon to reveal private info or when casting a vote;
Blindness-related providers that enable us to strategy on a regular basis life with independence, confidence and dignity;
Know-how and telecommunications that accommodate our blindness-related wants;
Self-determination and the guideline of “Nothing About Us Without Us”;
Improved group schooling and consciousness of each our wants and capabilities;
Coaching, help and expertise in leadership and advocacy for our members;
A constructive and inclusive tradition that encourages and values member participation, social interaction, peer help and the sharing of data and recommendation;
Actual and sensible outcomes from collaborative efforts with our disability and social service sector companions to safe a non-disabling society for all;
Lively help for the causes of blind individuals throughout the world;
Acknowledgement of the Treaty of Waitangi and its software in the work of Blind Citizens NZ;
All different issues as are incidental to, or which may assist with the attainment of, any of the above objects.
5.1 Becoming a member of as a Member
5.1.1 Members of Blind Citizens NZ shall be registered with both a Geographic Branch, Headquarters Branch or with a Geographic Community. The members of Particular Curiosity Networks need not all be members of Blind Citizens NZ but, in that case, will already have a Branch or Community affiliation.
5.1.2 Software for membership shall be made to the Secretary of the Geographic Department by which the applicant resides or to the National Workplace. Within the event that no Geographic Department exists, software will probably be made to National Office for registration with Headquarters Branch or with a Geographic Network.
5.1.three Six courses of membership are offered for as follows:
Affiliate Organisation Membership
5.1.four Any individual wishing to resign from membership of Blind Citizens NZ might achieve this in writing to the Secretary of the Geographic Branch of which they are a member or to the Nationwide Office, and any such resignation shall, without prejudice to obligations then due, take effect from the date of such written resignation.
5.2 Peculiar Members
5.2.1 Strange Membership of Blind Citizens NZ shall be open to all persons sixteen years and over and who’re eligible for registration as Full Members beneath the constitution of the Royal New Zealand Basis of the Blind.
5.2.2 An Unusual Member might belong to as many Special Curiosity Networks as they choose.
5.2.3 Annual subscriptions for Abnormal Membership shall be set at rates to be decided by the Annual Basic Meeting every so often.
5.2.four Subscriptions for Bizarre Membership shall fall due on 1 July (the first day of the financial yr). No member whose subscription is in arrears for greater than three months shall be considered a financial member.
5.2.5 These becoming a member of Blind Citizens NZ for the first time who be a part of between 1 April and 30 June shall not be required to pay one other subscription on 1 July. The subscription paid when joining shall be enough to allow members to be considered financial until 30 June within the calendar yr following that during which they first joined (that’s, for a maximum of 15 months).
5.3.1 Any Odd Member might turn out to be a member all through their life upon cost of a lump sum, the quantity of which shall be as determined by the Annual Basic Assembly now and again.
5.three.2 Branches and Networks shall forward all such lump sum payments to the Nationwide Office in full.
5.three.3 Disbursements to Branches and Networks from National Office for Members for Life shall be paid at a price to be decided by the Annual Common Meeting once in a while.
5.3.four Within the event of the resignation of a member who has purchased Membership-for-Life, there shall be no obligation on the a part of Blind Citizens NZ to refund any a part of the monies paid.
5.3.5 The whole value of Membership-for Life contributions will seem within the annual accounts as a separate merchandise.
5.4 Honorary Membership-for-Life
5.four.1 Honorary Membership-for-Life could also be conferred upon any Peculiar Member in recognition of a contribution of special benefit or as a reward for sustained service to Blind Citizens NZ.
5.four.2 Nominations for Honorary Membership-for-Life shall be forwarded to National Office by a date to be advised annually and could also be initiated by Branches, Networks or the Board.
5.four.three In each case, Honorary Membership for Life shall be conferred by a decision of the Annual Basic Assembly after discover has been issued by Nationwide Workplace.
5.four.4 Honorary Members-for-Life shall not be required to pay any subscriptions however in all other methods shall retain their Unusual Membership standing.
5.4.5 The names of recipients of Honorary Membership-for-Life shall be recorded in a register administered by Nationwide Workplace.
5.5 Junior Membership
5.5.1 Junior membership of Blind Citizens NZ shall be open to anyone underneath the age of 16 recognised as a “qualifying child” underneath the constitution of the Royal New Zealand Basis of the Blind and whose guardian is subsequently eligible to be registered as a Guardian Member of the Basis.
5.5.2 Software for Junior Membership may be initiated by the applicant, mother or father or guardian.
5.5.3 There shall be no subscription charged for Junior Membership.
5.5.four Junior Members shall be entitled to attend basic conferences of local Branches and the Annual Basic Meeting and Conference of Blind Citizens NZ, and shall have the correct to speak at the discretion of the Chair but to not vote.
5.5.5 Junior Members, on reaching the age of 16, shall develop into eligible for Strange Membership of Blind Citizens NZ.
5.6 Affiliate Membership
5.6.1 Individuals 16 years of age and over who will not be eligible to be Abnormal Members of Blind Citizens NZ might apply for Affiliate Membership.
5.6.2 Annual subscriptions for Associate Membership shall be set at charges to be determined by the Annual Common Meeting sometimes.
5.6.3 Subscriptions for Associate Membership shall fall due on 1 July (the first day of the financial yr).
5.6.four The place an Associate Membership subscription has not been acquired inside three months after the due date, membership shall be deemed to have lapsed.
5.6.5 All subscriptions collected from Affiliate members shall be retained by the Branch in full.
5.6.6 Affiliate Members shall be entitled to attend Basic Conferences of native Branches and the Annual Basic Meeting and Convention of Blind Citizens NZ, and shall have the fitting to talk at the discretion of the Chair, but not to vote.
5.7 Affiliate Organisations
5.7.1 Exterior organisations might affiliate to Blind Citizens NZ to experience the mutual benefits accruing from closer collaboration.
5.7.2 Every affiliate organisation shall be subject to the terms and circumstances set out in a Memorandum of Understanding mutually agreed with Blind Citizens NZ, and defining whether or not the organisation has voting rights.
5.7.three A voting affiliate organisation attending the Annual Basic Meeting and Conference has the same rights and obligations accorded to a financial Odd Member.
6.1 The first position of the Board is to control Blind Citizens NZ in a fashion according to a mandate conveyed and informed by way of the collective voice of members, and to act in accordance with that mandate. To this finish, the Board shall:
Set the strategic path and priorities for the organisation;
develop and monitor policies that provide course and limits for both its own and the Chief Government’s features;
Make sure that the Chief Government and employees have adequate assets to carry out the tasks assigned to them;
Interact with members in open and trustworthy dialogue, actively pursuing those points which are of instant concern whereas retaining members informed of progress;
Play a number one position within the work being undertaken with Authorities by the Coalition of Disabled Individuals’s Organisations;
Be accountable to the members for organisational efficiency.
6.2 Composition of the Board
6.2.1 National President, elected by members for a three-year term.
6.2.2 Six Members-at-large, two of whom are elected by members annually for a time period of three years.
6.2.3 Up to two co-opted members appointed by the Board and whose appointment is elective, besides where it’s obligatory to co-opt the World Blind Union Representative to the Board (refer sub-rule 6.three.9).
6.2.4 All elected members might stand for extra terms with no restrict on terms served.
6.2.5 Members of the Board shall take office at the conclusion of the Annual Common Meeting at which they are declared elected or appointed, or following Conference when convened.
6.2.6 The Vice President just isn’t an elected position. The Vice President shall be appointed annually by the Board at a gathering convened for this objective as quickly as practicable following the conclusion of the Annual Basic Meeting, or Conference when convened. Solely these holding elected positions on the Board shall be eligible for appointment to the place of Vice President.
6.2.7 Paid staff of Blind Citizens NZ usually are not eligible to carry any Board position.
6.2.8 Any one that is at present a Branch or Network Consultant shall be required to forfeit that place immediately upon taking workplace as a member of the Board.
6.three Co-opting Further Board Members
6.3.1 The Board might once in a while resolve to appoint a financial Unusual Member of Blind Citizens NZ as a member of the Board.
6.three.2 The aim of such an appointment shall be to reinforce the vary of expertise, information, perspective or expertise out there to the Board within the execution of its governance position, or to offer experience in a specific subject deemed crucial to satisfy a selected Board goal.
6.3.3 The variety of co-opted Board members in workplace at any given time shall not exceed two.
6.three.four A co-opted Board member could also be appointed for a time period of any length not exceeding two years, and this term may be extended by one further term at the discretion of the Board.
6.3.5 A co-opted Board member might stand as a candidate for election to the Board either:
Upon completion of their appointed term as a co-opted Board Member; or
Through the time period of their appointment, at which era their appointment shall cease.
6.three.6 An individual is disqualified from being appointed as a co-opted Board member if:
Two consecutive phrases as a co-opted Board member have already been served; or
The individual was an elected or co-opted Board member within the preceding term and stood unsuccessfully for election as a Board member in the newest election.
6.3.7 A co-opted Board member is probably not appointed as Vice-President of Blind Citizens NZ.
6.3.eight A co-opted Board member has the identical features, duties and powers, and shares the identical accountabilities, as an elected Board member.
6.3.9 Within the occasion that the World Blind Union Representative shouldn’t be an elected member of the Board, the individual so appointed to this position shall be co-opted to the Board for the term of their present appointment until the appointee:
vacates their place prior to the completion of their time period; or
is subsequently elected to the Board.
6.three.10 Ought to the World Blind Union Consultant’s co-option to the Board trigger the variety of co-opted members on the Board to exceed the maximum of two, the Board should terminate the appointment of one of the present co-opted members.
6.4 Board Conferences
6.four.1 The Board shall meet frequently in accordance with a pre-arranged schedule of dates and shall receive from the Chief Government all documented materials mandatory for the conduct of the assembly inside a pre-determined timeframe.
6.4.2 Until determined otherwise by the Board, the Chief Government shall be in attendance in any respect meetings of the Board.
6.4.3 A quorum in any respect Board meetings shall be a majority of those serving on the Board (together with co-opted Board members) assembly nose to nose or linked electronically.
6.4.4 Any vote carried out at a Board meeting shall be carried by a easy majority of those Board members constituting a quorum. In the event of an equality of votes, the Chair of the meeting shall have a casting as well as a deliberative vote.
6.4.5 Underneath circumstances decided by the Board, observers might attend Board conferences, however might not converse until permission is granted by the Chair.
6.4.6 Any member of the Board shall be deemed to have vacated office if the member is absent from three consecutive conferences, until depart of absence has been granted.
6.4.7 The Minutes of all Board conferences shall be distributed to the Board and all Department Representatives.
6.4.8 The Board shall undertake the annual audited accounts of Blind Citizens NZ prior to their being acquired at the Annual Basic Meeting.
6.four.9 The Chief Government shall call a particular assembly of the Board when requested to do so by the Nationwide President, or by a majority of those serving on the Board (including co-opted Board members). Notification shall be issued to every Board Member no later than seven days before the date set down for the meeting.
6.5 Particular Conferences
6.5.1 The Board, or a majority of Branches and Networks, might call for a meeting at any time to discuss a matter of strategic significance to the organisation.
6.5.2 Such a meeting shall either:
Embrace all members of the Board and a consultant from each Branch and Community; or
Be open to all members of Blind Citizens NZ.
6.5.3 Other persons might attend meetings by invitation solely.
7.1 The Board shall appoint a Chief Government of Blind Citizens NZ on such terms and circumstances of engagement because the Board deems applicable.
7.2 The Chief Government shall be responsible and accountable to the Board.
7.three Where the position of Chief Government falls vacant, the Board shall take steps to fill the emptiness as quickly as practicable but might appoint an Appearing Chief Government within the meantime on such phrases and circumstances of engagement as the Board deems applicable.
7.four The Chief Government shall be answerable for the appointment and supervision of all different paid positions deemed essential by the Board to conduct the business and administration of Blind Citizens NZ.
7.5 Employees so appointed need not be Peculiar Members of Blind Citizens NZ.
7.6 The Board shall monitor the efficiency of the Chief Government on an ongoing foundation and conduct a daily assessment and assessment with the Chief Government based mostly on a mutually-agreed set of performance measures.
7.7 Any member of employees required to attend any meeting (as outlined on this Constitution) in their paid capability shall not have the suitable to vote, and should solely converse on the discretion of the Chair.
7.8 Paid staff of Blind Citizens NZ usually are not eligible to carry any Board position.
8.0 Annual Basic Meeting and Convention
eight.1 The Annual Basic Meeting and Conference allows members from throughout the country to return together to share our lived experiences of blindness and categorical our views on the problems that prohibit our capacity to take pleasure in equal rights with those in the sighted group. The collective and informed selections we attain as an end result of such discussions provides Blind Citizens NZ the mandate to talk on our behalf and obliges the Board to act in a fashion in line with this mandate.
eight.2 The Annual Common Assembly of Blind Citizens NZ shall be convened on a date as close as practicable to 8 October (the date commemorating the founding meeting of the organisation in 1945).
eight.three Conference, when convened, shall be held along side the Annual Common Meeting and shall observe the same meeting procedures as the Annual Basic Assembly.
8.four The enterprise of the Annual Basic Meeting shall be to:
Announce the results of the Board election;
Appoint the auditor (on a suggestion from the Board);
Obtain the Annual Report on the affairs of Blind Citizens NZ because the previous Annual Common Meeting;
Receive the audited monetary statements for the earlier financial yr;
Think about remits and other pre-circulated resolutions;
Transact some other business.
8.5 The Annual Common Meeting shall be attended by all members of the Board and Branch and Community Representatives, and shall be open to individual Peculiar Members of Blind Citizens NZ, delegates of affiliated organisations, invited friends, the auditor, and members of the general public.
8.6 At any Annual Common Meeting, the Chair shall be occupied by the National President or the Vice-President or, in their absence, by another member whom the Board shall appoint.
eight.7 Voting on the Annual Common Meeting shall be by:
Present of Arms; or
eight.eight When referred to as upon to vote, an Peculiar Member whose identify is recorded on the membership database held by Nationwide Workplace as being a financial member seven calendar days prior to the graduation of the Annual Common Assembly shall be entitled to forged a single vote.
eight.9 A Branch or Network Representative shall be expected to forged their single vote on behalf of their Branch or Network when appearing in a consultant capacity.
8.10 The official delegate of a voting affiliate organisation recorded on the membership database held by National Workplace as being financial seven calendar days prior to the graduation of the Annual Basic Assembly shall be entitled to forged a single vote on behalf of their organisation; besides where they elect to vote as an eligible monetary Member as offered for in sub-rule eight.eight above.
8.11 Any Atypical Member eligible to vote, or the official delegate of any voting affiliate organisation, can name for voting to happen by a “Show of Hands”.
eight.12 A vote by Secret Poll shall be held at the request of five or extra financial Abnormal Members current.
eight.13 Any worker of Blind Citizens NZ who’s required to attend of their paid capacity, might solely converse at the discretion of the Chair and shall not have the best to vote.
eight.14 Where there’s equality of voting, the Chair shall have a casting vote in addition to a deliberative vote.
8.15 Where not otherwise offered for, the Annual Basic Meeting shall observe the principles of debate as interpreted by the Chair.
9.1.1 For all election processes offered for on this Rule, all members intending to stand, nominate a candidate or vote within the election, shall be recorded as monetary on the member database held by National Office on the deadline for nominations for the election.
9.1.2 To be eligible for nomination as a candidate for any place offered for on this Rule, the nominee must even have been a financial member of Blind Citizens NZ for at least 24 full months measured cumulatively through the period of five consecutive years ending on the deadline for nominations.
9.1.three No individual shall be permitted to serve on the Board if disqualified beneath any of the elements for disqualification outlined within the Charities Act 2005, or who’s discovered to have breached any qualifying criteria for office in this Constitution.
9.2 Course of for Conducting Elections
9.2.1 For each annual election, the Board shall appoint a Returning Officer who shall not be eligible for Odd Membership of Blind Citizens NZ.
9.2.2 Notice of every annual election shall be positioned within the two problems with Blind Citizens NZ’s official nationwide publication previous the date on which nominations shall shut. This discover of election shall include advice that only these members who adjust to the standards offered in sub-rule 9.1 are eligible to participate in the election.
9.2.3 Nominations shall shut seven weeks prior to the date of the Annual Common Assembly.
9.2.4 Ballot materials shall be distributed to all monetary Atypical Members 4 weeks prior to the date of the Annual Common Assembly and shall embrace:
Candidates’ CVs in the member’s most popular format;
Voting papers and/or instructions for voting using the tactic chosen by the voter from amongst the options offered by the Board every now and then.
9.2.5 A ballot shall be held annually to fill all vacant positions on the Board (including expired positions and unfilled vacancies), where the variety of validly nominated candidates exceeds the 2 required to fill the member-at-large positions expiring on the finish of their three yr time period. An election for the expired or vacated place of Nationwide President shall also be held if multiple nomination has been acquired.
9.2.6 Votes have to be acquired at the National Workplace no later than 4pm, ten consecutive days previous to the Annual Basic Assembly.
9.2.7 Should there be an equal variety of votes for 2 or extra candidates, the returning officer shall determine by lot in such manner as they alone shall decide which of such candidates shall be elected to complete the poll.
9.2.8 Should there still stay one unfilled member-at-large place following the election, this place shall be deemed a emptiness to be crammed on the subsequent annual election. Any multiple unfilled position shall trigger the actions described in sub-rule 9.5 (Filling Vacancies when the Board falls Under a Minimum Number).
9.2.9 Whether or not or not a poll is required, the result of any completed electoral course of shall be notified to members by the Returning Officer as quickly as practicable once the result is understood, using all media at their disposal (however excluding particular person recommendation).
9.2.10 On the Annual Common Assembly the returning officer shall:
The place no poll has been held, declare every validly nominated candidate to be elected; or
The place a poll has been held, announce the results of the poll and declare each successful candidate to be elected.
9.2.11 Candidates duly elected shall assume office immediately after the conclusion of the Annual Basic Assembly, or following Conference when convened.
9.3 Election of all Board Positions
9.3.1 The time period of office for all positions on the Board shall be three years.
9.3.2 The term of workplace of two of the six members at giant shall expire annually in rotation, though all Board Members whose phrases have expired might seek re-election.
9.three.three The election for the National President shall happen on the third anniversary following their accession to the position. Should the National President be unable to complete their time period of workplace, the Vice-President shall assume the position of National President till the subsequent annual election, at which era an election shall be carried out to fill the position of National President for the subsequent three years.
9.3.four The position of Vice President shouldn’t be an elected place. This place is appointed yearly by the Board from amongst its personal elected members. Any vacancy occurring in the course of the term of this annual appointment shall be crammed by a subsequent appointment in an effort to complete the time period of workplace.
9.4 Filling Member-at-Giant Vacancies
9.4.1 A place might fall vacant because of resignation, expulsion, dying, or because of inadequate nominations having been acquired in an election.
9.4.2 If there are unsuccessful candidates in the newest election, the very best polling unsuccessful candidate from the newest election shall be provided the vacated position and shall take workplace instantly to complete the time period of office of the member whose departure has given rise to the emptiness.
9.4.three Where that candidate declines to simply accept the position, the process to find out a successor shall proceed down the record, in order of the subsequent highest polling candidate, until all candidates from the newest election for that position have been exhausted.
9.4.4 Ought to there have been an equal variety of votes for two or extra candidates, the returning officer shall determine by lot in such manner as they alone shall decide through which order such candidates shall be approached.
9.four.5 The place a emptiness happens as a result of there are not any successors from the newest election, or the position for the respective vacancy is declined, or insufficient nominations have been acquired to fill the position, the position will remain vacant until the subsequent annual election.
9.5 Filling Vacancies when the Board Falls Under a Minimal Number
9.5.1 Ought to the number of member-at-large vacancies following the newest election equal two or more, or there has been no nomination for National President, the Annual Basic Meeting must then make appointments adequate to fill these vacancies and convey the number of members on the Board (excluding co-opted members) to a complete of seven.
9.5.2 The members required to finish the terms of workplace of the unfilled positions on the Board shall be appointed by a course of to be determined by the Annual Common Assembly at the time, and shall henceforth be considered elected members.
10.zero Establishing and Disestablishing Branches and Networks
10.1 Membership Affiliations
The Board shall endeavour to determine new Branches and Networks each time and wherever it is thought-about opportune. Blind Citizens NZ supplies for 4 varieties of affiliation where members can be a part of collectively as part of a collective:
10.1.1 Geographic Branches: established to help members in a standard geographic space, the boundaries of which are determined by postal code.
10.1.2 Headquarters Department: exists to enrol Unusual Members of Blind Citizens NZ who reside in an space the place no Blind Citizens NZ Geographic Department or Community exists. By advantage of its unique traits, there shall be no minimal variety of members required to make sure existence of the Headquarters Branch. Headquarters Branch can’t subsequently be disestablished. Word that a member of Headquarters Department might choose to turn out to be a member of an lively geographic Department or Community.
10.1.3 Geographic Networks: may be shaped inside the boundaries of Headquarters Department or any present Branch and shall comprise a gaggle of monetary Strange Members who share an enthusiasm for the causes and values of Blind Citizens NZ and whose proximity to at least one another allows them to participate in the Network’s actions. Activities might range from local advocacy via to see help.
10.1.4 Special Curiosity Networks: might exist where members of the blind group want to be a part of collectively to pursue a standard curiosity or characteristic; examples being customers of a specific sort of service, staff in a selected area, membership of a gaggle with widespread characteristics inside the blind group, or another interest that the Board deems applicable.
10.2 Establishing a Geographic Department
10.2.1A new Geographic Department may be established both:
Outdoors the geographic boundaries of an present Department, i.e. from inside the boundaries of Headquarters Branch; or
From inside the geographic boundaries of an present Department.
10.2.2 No Geographic Department, on the time of its establishment, shall have fewer than ten monetary Peculiar Members.
10.2.three The request to determine a brand new Geographic Branch shall be made in writing to the Board with evidence of help from no fewer than ten financial Strange Members.
10.2.four The Board shall survey all monetary Unusual Members who reside inside the boundaries of the potential new Department to determine their degree of help.
10.2.5 If the Board deems the extent of help to be enough, establishment of the new Department shall proceed in a fashion as prescribed by the Board now and again.
10.2.6 The Board shall report the successful establishment of the Department to the subsequent Annual Basic Assembly of Blind Citizens NZ.
10.three Establishing a Geographic Network
10.3.1 No Geographic Community, on the time of its institution, shall have fewer than five monetary Unusual Members.
10.three.2 The request to determine a Geographic Network shall be made in writing to the Board with proof of help from no fewer than five monetary Bizarre Members.
10.3.3 The Board shall contemplate the establishment proposal and, the place supported, shall be answerable for:
Figuring out the boundaries of the Community;
Surveying all members inside the boundary to determine their choice or otherwise for Community membership;
The parameters inside which the Network is required to operate;
Any help (together with financial help) that could be required for its establishment.
10.3.4 Instantly following Board approval, the members of the Geographic Network shall appoint a Native Coordinator whose perform shall be to determine and keep communication links with members of the Community and liaise with the Chief Government relating to Network activities.
10.three.5 The Board shall report the profitable institution of the Network to the subsequent Annual Common Assembly of Blind Citizens NZ.
10.4 Establishing a Special Curiosity Network
10.4.1 No Particular Interest Network, on the time of its institution, shall have fewer than five Members residing either regionally or nationally, of whom a minimum of three shall be financial Strange Members of Blind Citizens NZ.
10.four.2 The request to determine a Special Curiosity Community shall be made in writing to the Board with proof of help from no fewer than 5 members of whom three shall be monetary Peculiar Members of Blind Citizens NZ.
10.four.three The Board shall think about the institution proposal and, where supported, shall be answerable for the parameters within which the Network shall function, together with any assistance (together with financial help) that could be required for its institution.
10.4.four Instantly following Board approval, the members of the Special Interest Community shall appoint a Coordinator who shall be a monetary Atypical Member of Blind Citizens NZ and whose perform shall be to determine and keep communication links with members of the Network and liaise with the Chief Government relating to Community activities.
10.four.5 The Board shall report the successful institution of the Network to the subsequent Annual Common Assembly of Blind Citizens NZ.
10.5 Disestablishing a Geographic Branch
10.5.1 A Geographic Department could also be disestablished when:
A interval in recess has ended without further activity; or
It has been amalgamated with one other Geographic Branch; or
Its membership has fallen under ten financial Peculiar Members.
10.5.2 When contemplating disestablishment, the Board shall survey all monetary Peculiar Members from the Geographic Department to determine whether or not the Department ought to be:
Amalgamated with another Geographic Department or
Reconstituted as a Geographic Network; or
Placed into recess; or
Disestablished with Department members transferred to Headquarters Department.
10.5.three The Board’s report to the Annual Basic Meeting shall embrace the members’ most popular choice and the explanations for the Board’s determination.
10.5.4 The place the disestablished Branch is being amalgamated with an present Department, the Board shall contemplate the switch of any remaining funds from the disestablished Department to the prevailing Department in accordance with a formulation to be decided at the time.
10.5.5 The place no amalgamation with another Branch is happening, all remaining funds of the disestablished Branch shall be transferred to National Workplace to be held briefly for the Branch pending attainable re-establishment.
10.6 Disestablishing a Geographic or Special Curiosity Network
10.6.1 A Community could also be disestablished when:
A period in recess has ended without additional exercise; or
The coordination of the Community has lapsed; or
The variety of members prepared to participate has fallen under that required on the time of its establishment.
10.6.2 The Board might determine to survey Members from the Community proposed for disestablishment where affordable grounds for its survival are deemed to exist.
10.6.3 The Board’s report to the Annual Common Meeting shall embrace the members’ most popular choice and the reasons for the Board’s determination.
11.0 Department and Community Duties
Notice that the following does not apply to Headquarters Branch, all features required to help the members in Headquarters Branch shall be undertaken by Nationwide Office.
126.96.36.199 A quorum for holding an Annual Common, Basic or Special Basic Meeting shall be ten monetary Strange Members, besides the place the entire Abnormal Membership of the Branch is less than forty, by which case a quorum shall be 1 / 4 of the whole financial Atypical Membership of the Branch offered this number is not any fewer than 5 financial Atypical Members.
188.8.131.52 A quorum for all Department Committee conferences shall be a majority of the entire number of financial Strange Members of the Department Committee.
11.1.2 Discover of Meeting
Notice of a Department Annual Basic or Common Assembly shall be notified to all Department financial Strange Members in a format of the member’s selection and shall be acquired by the member no later than 14 days earlier than the date set down for the assembly.
11.1.three Annual Basic Assembly
11.1.three.1 Every Branch shall maintain an Annual Basic Assembly between 1 July and 31 August at a bodily venue and shall ahead to the Nationwide Workplace:
Minutes of the Annual Common Assembly inside one month following the Annual Common Meeting; and
The Branch’s financial assertion and data for audit within timeframes to be advised.
184.108.40.206 Each Department shall at its Annual Common Assembly elect a Committee, which shall comprise no fewer than 5 individuals. This quantity shall embrace a Chair, a Secretary and a Treasurer (or a Secretary/Treasurer), a Branch Consultant (who shall not be a current Board Member) and such number of monetary Atypical Members as required. Nevertheless, no particular person who shouldn’t be a financial Abnormal Member shall serve in any capability aside from Secretary and/or Treasurer.
220.127.116.11 The Department Representative shall act as a link between the Branch and the organisation at a national degree and shall:
Convey Board selections and sundry info from Nationwide Office to the Branch Committee and to Branch members usually;
Symbolize the Department at the Annual Common Meeting to precise and vote on the Branch’s views on all remits and any pre-circulated resolutions;
Share information about the Branch’s actions with the broader organisation.
11.1.three.four In the occasion no financial Unusual Member of Blind Citizens NZ accepts nomination for election to the position of Secretary and/or Treasurer, the Branch Committee shall have the facility to appoint such persons who need not be financial Odd Members of Blind Citizens NZ. Such appointees shall not have the best to vote.
18.104.22.168 Nominations for Branch Officers and Committee Members shall be referred to as for on the Annual Basic Meeting and accepted from the floor.
22.214.171.124 Ought to the Department Consultant subsequently be elected as a member of the Board of Blind Citizens NZ, the Branch Consultant shall forfeit that position immediately upon taking workplace as a Board member however might stay as a member of the Committee till the subsequent Annual Basic Assembly.
126.96.36.199 Should the place of Chair, Secretary, Treasurer or Department Representative fall vacant before the top of the time period of office for that position, a Basic or Particular Common assembly shall be convened as soon as practicable to fill the vacant place.
11.1.four Common Conferences
188.8.131.52 Each Department shall hold a minimum of three Basic Conferences annually (not including the Annual Basic Assembly at a physical venue.
11.1.four.2 Remits from Department members to be raised on the Annual Common Meeting of Blind Citizens NZ shall be thought-about and forwarded to Nationwide Office by a time to be advised.
11.1.4.three A Department meeting shall debate the deserves of the full of all remits and another notified subjects to be discussed on the Annual Basic Assembly of Blind Citizens NZ to tell the Department Representative of its views and so indicate its voting choice.
11.1.5 Special Common Meetings
184.108.40.206 A Special Basic Meeting may be referred to as by decision of a Department Committee, or on the request of ten financial Peculiar Members of the Branch, besides where the whole monetary Atypical Membership of the Branch is lower than forty, through which case the number required shall be 1 / 4 of the whole variety of monetary Peculiar Members of the Department offered this number is not any fewer than 5 financial Bizarre Members.
220.127.116.11 Discover of a Special Common Assembly shall be notified to all Branch financial Abnormal Members in a format of the member’s selection and shall be acquired by the member no later than seven days before the date set down for the meeting.
11.1.6 The Branch Committee
The Branch Committee shall:
Be accountable to its membership, and shall, with respect to Department issues, act upon and be chargeable for any resolutions handed by any Department Annual Basic, Common, or Special Common Meeting;
Interact with the Board on pertinent points;
Be sure that paperwork circulated by Nationwide Workplace referring to the affairs of Blind Citizens NZ at a national degree are reported to the Committee and, where crucial, acted upon within given timeframes;
Promote social activity and peer help;
Make all the required arrangements for Annual Common, Common or Particular Common Conferences of the Department;
Encourage and promote Junior Membership of Blind Citizens NZ;
Create an setting where younger members of the blind group can profit from their blind adult position models;
Foster a constructive view of blindness to youthful members of the blind group and to their mother and father and guardians;
Fulfil such other features as offered for in this Constitution and in other organisational policies.
11.2 Geographic Networks
11.2.1 The Network shall be required to carry one formal nose to nose meeting annually between the date of circulation of remits for the Annual Common Meeting and 31 August. This meeting shall:
Be attended by a quorum of 5 monetary Odd Members;
Contemplate all remits to be introduced at Blind Citizens NZ’s Annual Common Meeting to determine a Network view;
Elect a Community Representative (who shall not be a member of the Board), to attend and vote on the Annual Basic Assembly on behalf of the Community;
Appoint the Native Coordinator for the subsequent 12 months whose perform shall be to take care of communications with members and liaise with the Chief Government as required;
Present National office with minutes or comprehensive notes of the proceedings of the assembly to allow verification of selections taken.
11.2.2 Subscriptions from Community members and any verified donations acquired for local use shall be forwarded directly to Nationwide Office as tagged funds for the Community’s use and shall type a part of any request for funds made by the Network.
11.2.three The Community shall not function a bank account.
11.2.4 Any further funds requested by the Network shall be accredited solely on the discretion of the Board and distributed as required by National Office.
11.2.5 Any exterior funding purposes for Community activities shall be submitted by way of National office.
11.2.6 A Network might current remits for consideration at the Annual Basic Assembly offered that each remit submitted is accompanied by documented proof of its help from no fewer than 5 monetary Atypical Members of the Community.
11.2.7 The Native Coordinator may additionally maintain the place of Network Representative offered that the Local Coordinator is just not be a member of the Board.
11.three Special Curiosity Networks
11.3.1 Members will not be required to hold meetings and should conduct their affairs totally via digital means if they want.
11.three.2 Following every Annual Basic Assembly of Blind Citizens NZ, the Community shall appoint the Coordinator for the subsequent 12 months whose perform shall be to take care of communications with members and liaise with the Chief Government as required.
11.three.three There shall be no subscriptions for membership of a Special Curiosity Network.
11.three.four The Community shall not operate a bank account.
11.three.5 Any funds requested by the Community shall be authorised solely at the discretion of the Board and distributed as required by National Office.
11.3.6 A Community might present remits for consideration on the Annual Common Assembly offered that each remit submitted is accompanied by documented evidence of its help from no fewer than five monetary Peculiar Members of Blind Citizens NZ.
11.3.7 At the discretion of the Board, some monetary assistance may be offered for the Coordinator to attend the Annual Basic Meeting and Convention but not to vote on its behalf.
12.0 Organisational Belongings and Financial Administration
12.1 The Association of Blind Citizens of New Zealand (Blind Citizens NZ) is a nationwide organisation, registered as an Included Society. All of the funds and property of Blind Citizens NZ, together with these held by Branches, shall type a part of the entire belongings of the national organisation. In the same means, any liabilities incurred by Branches type a part of the whole liabilities of Blind Citizens NZ.
12.2 Board Authority
12.2.1 The Board shall exercise management over all funds and property that fall underneath the administration of the Nationwide Workplace.
12.2.2 The Board shall not enter into any transaction that may eliminate or purchase belongings, the value of which might exceed 50% of the whole belongings of Blind Citizens NZ, with no resolution in help having been handed by a two-thirds majority of members entitled to vote and voting on the resolution in a poll of all monetary Atypical Members.
12.2.three All expenses incurred in the common management of Blind Citizens NZ via the Nationwide Office shall be paid out of the Common Fund, and authorised by any two of the Chief Government and those Board members duly authorised.
12.three Branch Authority
12.3.1 Belongings held by Branches shall be administered by the Branch Committee in accordance with organisational policies.
12.3.2 When investing the Branch’s funds on behalf of Blind Citizens NZ, the Branch Committee shall not expose Blind Citizens NZ’s belongings to danger by means of imprudence or cupidity. The identical guidelines on investments adopted by the Board when approving investments shall also apply to the investment of Branch funds by Department Committees.
12.three.three Branches shall seek recommendation from the Board before getting into into any contract, legal obligation, written agreement or monetary dedication, whether or not one-off or ongoing, where:
The whole financial outlay represents 50% or more of the department’s complete reserves; or
A default by either get together might have legal or monetary repercussions.
12.3.four Every Department shall retain all monies acquired by means of Peculiar and Affiliate Members’ annual subscriptions, donations where the donor’s intention in favour of the Branch is obvious, and the proceeds of native fund-raising efforts by the Department. Branches may seek funding from businesses within their space the place the appliance of such funding is strictly local.
12.4.1 Upon notification of any bequest in Blind Citizens NZ’s identify, the bequest have to be validated by the Nationwide Office, whether or not specified for Blind Citizens NZ nationally or for a Branch.
12.four.2 Following verification that the bequest is meant for Blind Citizens NZ, the Board might be advised of the bequest and, the place mandatory, will make a decision as as to if the funds are to be disbursed to National Workplace or a selected Department.
12.four.3 All bequests have to be used in accordance with the provisions specified in the bequest.
12.four.four In the event of any dispute that is still unresolved between the Board and a Department relating to the distribution of a bequest, the difficulty shall be dealt with in accordance with the process for dealing with complaints and grievances outlined in Rule 14 of this Constitution.
12.5.1 Funding purposes by Branches to nationwide funding sources shall be initiated via Blind Citizens NZ’s Nationwide Office, and shall be submitted to the Chief Government no later than one month prior to the shut of purposes.
12.5.2 Any conflicts between local and nationwide pursuits shall be resolved by the Board on a case-by-case basis.
12.6 Pecuniary Achieve
12.6.1 For the aim of this Ruling, a Board, Department or Employees Member is deemed to have a pecuniary curiosity in a Blind Citizens NZ transaction in the event that they, or those with whom they’re intently associated, will or might instantly or not directly derive a cloth financial benefit from the transaction.
12.6.2 No Board, Department or employees member, or those with whom they are intently associated, shall take part in, or materially influence, any choice made by Blind Citizens NZ or the Board from which they might derive any revenue, profit or benefit.
12.6.three Special remuneration may be paid to any Board or Branch Member enterprise a selected service or undertaking within the interests of Blind Citizens NZ that lies outdoors the traditional expectations of their position offered that any revenue paid shall be affordable and relative to that which might be paid in an arm’s length transaction (being the open market value).
12.6.four The provisions and effect of such remuneration have to be accredited prematurely and should solely be authorised by a majority of the Board or Department Basic Meeting and have to be reported within the Minutes and in the annual accounts.
12.6.5 As soon as a Board, Branch or Employees Member becomes aware that they, or these with whom they’re intently related, will or might have a direct or indirect pecuniary curiosity in a Blind Citizens NZ transaction, whether proposed or already executed, they need to open up to the Board or Branch the existence, nature and extent of that interest.
12.6.6 The disclosure have to be recorded in the Minutes of the Board or Branch Basic Meeting along with any remedial motion agreed upon in mild of the disclosure.
12.6.7 The provisions and effect of this sub-rule shall not be removed from this Constitution and shall be included and implied into any document changing this Constitution.
13.0 Widespread Seal
13.1 The Board shall have management of Blind Citizens NZ’s widespread seal and should provide for its protected custody.
13.2 The widespread seal could also be used only with the authority of the Board.
13.3 Every doc to which the widespread seal is affixed shall be signed by any two of the Chief Government and those Board members duly authorised.
14.0 Complaints and Grievances
14.1 It is necessary for the credibility of Blind Citizens NZ and the work it undertakes that its own members don’t jeopardise the great identify of the organisation via conduct which will convey the organisation into disrepute. To this finish, there shall be events when software for membership is disallowed and where present members have to be held to account for their actions. Equally, there could also be occasions when a member or group of members Really feel that their rights as members have been undermined and want to call the Board to account for its personal actions.
14.2 When such a state of affairs arises, the Board shall, within the first occasion, investigate the evidence of alleged wrong-doing and establish the information to the perfect of its means
14.three If the Board’s findings are unacceptable to the topic of the grievance or to the social gathering instigating the grievance or grievance towards the Board, the member or group of members involved have a right to be heard earlier than the grievance or Grievance is resolved or any consequence is decided.
14.4 Ought to a grievance towards a potential member be upheld, software for Membership of Blind Citizens NZ may be withheld on the discretion of the Board and the applicant advised accordingly.
14.5 Ought to there be a grievance towards an present member, the Board shall:
14.5.1 Investigate the actions of the member who’s alleged to have:
Misappropriated Blind Citizens NZ funds or belongings; or
Engaged in actions or behaviours which will, instantly or not directly, injury the popularity of Blind Citizens NZ; and
14.5.2 If glad the grievance is justified, determine to:
Droop or expel the member from membership of Blind Citizens NZ or;
Disqualify the member from holding any one or more local or Nationwide Office-holding positions within Blind Citizens NZ for a specified time period; or
Censure the member with a warning towards future transgressions; or
Take no further motion.
14.6 Should the Board’s findings or proposed actions over the substance of a grievance a few member, or over a grievance or grievance by a member (or group of members) concerning the Board, nonetheless be in dispute, the next process shall be instituted by the Board.
14.6.1 An exterior decision-maker, whose impartiality is accepted by both events to the dispute, shall be appointed to adjudicate on the matter.
14.6.2 The decision-maker shall settle for written submissions and/or conduct an oral listening to if requested to take action by both get together.
14.6.three A member or members representing their own interests might have a help individual current in an oral listening to.
15.zero Amending this Constitution
15.1 The Board might at any time suggest an alteration to this Constitution for approval by members.
15.2 However the provisions of Clause 15.1, the Board might alter the Constitution without the approval of a resolution of members if the alteration is to right a manifest error or is important to align the Constitution with any modifications to applicable governing legislation. Such alterations shall be advised to members by Nationwide Office using all media at its disposal (but excluding individual advice), and shall be reported to the subsequent Annual Common Assembly of Blind Citizens NZ.
15.three In all different instances, the Board shall ship discover of its proposed alteration to the Constitution to all monetary Odd Members of Blind Citizens NZ in their most popular format; such discover to be in enough element to permit for members to have an inexpensive appreciation of the nature and impact of, and the reasons for, the proposed alteration.
15.four There shall be an eight-week period for discussion previous to the circulation of any voting materials, and a teleconference with representatives from Branches and Networks shall be convened by the Board for the purpose of resolving any excellent issues ought to these exist at the finish of the dialogue interval.
15.5 Should points nonetheless remain following the dialogue interval, the voting materials shall embrace a member-initiated counter-proposal to help members in exercising their vote.
15.6 The voting materials and determination to change this Constitution shall be circulated as soon as practicable to all financial Strange Members of Blind Citizens NZ and shall:
Take account of each member’s format preferences for receipt and voting; and
Advise the date and time for the shut of voting.
15.7 A resolution to change the Constitution have to be handed by a two-thirds majority of members entitled to vote and voting on the decision.
15.8 The result of the poll shall be notified by National office utilizing all media at its disposal (but excluding individual recommendation) as soon as practicable following the counting of votes.
15.9 In no event shall any alteration of this Constitution be made if the alteration would detract from the charitable nature of the objects of Blind Citizens NZ or permit any funds of Blind Citizens NZ to be expended aside from in pursuance of these objects.
16.0 Liquidation of Blind Citizens NZ and Disposal of Surplus Belongings
16.1 A particular assembly of members shall be convened to debate any choice to wind up the affairs of Blind Citizens NZ.
16.2 As part of the winding-up course of, the members shall be required to cross resolutions to find out the transfer and distribution of surplus belongings upon liquidation and to appoint a liquidator.
16.3 The notice containing the resolutions for adoption shall be circulated to all financial Peculiar Members of Blind Citizens NZ and shall:
Take account of each member’s format preferences for receipt and voting: and
Advise the date and time for the close of voting.
16.four Each of the resolutions have to be passed by a two-thirds majority of the Members entitled to vote and voting on the resolutions.
16.5 Upon the liquidation of Blind Citizens NZ, all surplus belongings after cost of all costs, money owed and liabilities shall be transferred in accordance with the decision as the members have decided earlier than the liquidator was appointed, to such charitable organisation in New Zealand having objects just like these of Blind Citizens NZ and of profit to the blind group.